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5. Set and Change Sharing Permissions

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In the previous video, you uploaded a file to Google Drive.

In this video, you and a partner will share files and folders with each other and add them to your Google Drive.

Using Google Drive allows you to share files so others can view, comment on, or edit them.

Multiple people can work on a single file from their own separate screens, without needing to download or email new versions each time they work on it.

This kind of digital collaboration helps people communicate effectively at school and work, even if they don’t share a physical location.

You and your classmates might use digital sharing to add information to a group assignment or exchange feedback on a team presentation.

Sharing also enables you to send drafts and final assignments to your teachers.

Or, you might share an entire folder.

Folder sharing allows multiple people to access and collaborate on a group of files organized in one folder.

For instance, you could share a folder of photos with family members, or send a folder of notes, flyers, and checklists to members of an after school club.

In this video, you and your partner will use sharing to collaborate on a group project.

To begin, pair up with a classmate.

Sit at separate computers.

Decide who will be partner 1 and who will be partner 2.

If you are partner 1, create a new subfolder in the Literature folder in Drive called Group Project.

Only one partner needs to create the folder.

Share the new subfolder with partner 2, and change the sharing settings.

Sharing settings allow you to control what people can do with your folders or files once they have access.

Select Can organize, add, and edit so that your partner can add files, change or delete files, and make changes to the folder.

If you are partner 2, look for the folder your partner shared in your email inbox or in the shared with me window in Drive.

Open the folder, and add it to the Literature folder in Drive, so it is stored with other class materials.

Now, you and your partner can begin collaborating on group project materials by adding, deleting, and editing files in the folder.

First, create a new document in the subfolder.

Add content to the file, like a title, heading, and some text.

Then, go back to the subfolder to find the document your partner created.

Since you have editing access to everything in the folder, you can make changes to your partner’s document.

Open the document your partner shared, and make at least three changes to it.

You could change the title, add your own text, or change the font color.

When you share a folder with someone, they have access to everything in it.

To allow access to a single file, share that specific file instead of the entire folder.

Just like with folders, you can change the sharing settings on specific files.

Comment allows another person to leave feedback or ask questions, without altering or deleting anything within the file itself.

Now, it’s your turn: Decide who will be partner 1 and partner 2.

If you are partner 1, create a subfolder in the Literature folder and share it.

If you are partner 2, add the subfolder to your Drive.

Create a new document in the shared folder, and, make at least three changes to the document your partner shared.

Next
Instructions
  1. Decide who will be partner 1 and partner 2.
  2. If you are partner 1, create a subfolder in the Literature folder and share it.
  3. If you are partner 2, add the subfolder to your Drive.
  4. Create a new document in the shared folder.
  5. Make at least three changes to the document your partner shared.