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4. Create a Meeting Agenda

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Sometimes meeting together as a group is the best way to communicate about your project.

In a meeting, you can share information, make decisions, and give updates in person.

Everyone can contribute and ask questions.

Before a meeting, it’s helpful to create an agenda.

An agenda lists the items you will discuss and provides a plan so your meeting stays on track.

In this video, you will create an agenda for a meeting about your project.

To begin, create and name a new document.

Give your document a name that will help you find it in Drive and keep it organized with your project materials.

Next, give your agenda a title at the top of the document.

Select the title’s text and add a style to make it stand out.

Then, begin filling out your agenda.

Create an agenda that works for your group and the type of meeting you are having.

The meeting’s purpose might be to: Review information, Solve a problem, Update progress or project status, Brainstorm ideas, Or make a decision.

Add a section heading for your meeting details.

Now, type your meeting details.

You might include the date and time of the meeting...

And where it’s being held.

Now, type a section heading for attendees.

And list the names of your group members and any other people who are planning to attend.

It is also helpful to include the purpose of the meeting, so attendees know what to expect and are ready to discuss the topic.

Now, select each heading and choose a style to make them stand out.

Next, type a heading for the meeting topics.

Format the heading using the same style as your other headings.

Then, add a list of topics that will be discussed at the meeting.

If a specific person will be in charge of covering an agenda item, type their name after the item.

To indicate the order in which topics will be covered at the meeting, use a numbered list.

Rearrange the topics first if it makes more sense to discuss some before others.

Once you’ve written your meeting agenda, digitally share it with your group members and anyone else who will be attending the meeting.

This will help all meeting attendees show up to the meeting ready to discuss important topics about your project.

Select the permission you want to use: Edit means the person you share with can make changes directly in your document.

Comment allows them to make comments, but not change the document.

And view lets them see your document only.

Include a note for your meeting attendees.

People you’ve shared it with can leave comments.

You can reply to their comments and resolve comments as they are addressed.

They can also make suggestions to the document.

You can accept or reject suggestions that are made.

Now, it’s your turn: Create and name a new document, Add and format headings, Add meeting details to your document, Add a numbered list of topics.

And share agenda with meeting attendees.

Instructions

  1. Create and name a new document.
  2. Add meeting details to your document.
  3. Add and format headings.
  4. Add a numbered list of topics.
  5. Share the agenda with meeting attendees.