6. Sheets: Add Conditional Formatting to Emphasize Data
In previous videos, you used several methods for organizing and filtering data in yourspreadsheet, including sorting and filter views, to make it easier to find the informationyou’re looking for. In this video, you will use conditional formattingto call attention to important data. “Conditional formatting” changes the backgroundcolor of cells if they contain specific information.
This helps you and your collaborators see the most important parts of the data withouthaving to read through the entire sheet. You can use conditional formatting to changethe color of the cells if the value is below zero. For example: a financial loss,a sale is made online instead of bya team member, or a value is above a certain threshold. Forexample: if a customer orders more than five shirts.
In this lesson, you will use conditional formatting to emphasize areas with financial losses,sales made on a specific date, and one other condition of your choosing.
To start, open the “Cost, Revenue, and Profit” sheet.
Then, open the conditional formatting menu.
Apply conditional formatting to any cell thathas a value below zero. This will show you where there were financial losses. By highlightingthis, you can see what products aren’t performing and use that information to guide future business decisions.
You might use this information todecide not to order these shirts for the fundraiser next year,increase the price to cover the business costs, or decrease the price to encourage more sales.
Then, apply conditional formatting to another type of data, such as sales made on a specificdate. This information could show whether a specific date, such as a school sports event,brought in more sales than an average day, for instance.
Set at least one more conditional formatting rule to your sheets, such as current salesabove ten or below five shirts.
You might also use conditional formattingto emphasize costs above a certain amount in your personalbudget spreadsheet, due dates in your school assignment list,task status in a work project plan, or upcoming deadlines in your job search timeline.
Now, it’s your turn: Apply conditional formatting rules to valuesbelow zero, sales made on a specific date, and at least one other type of data in your spreadsheet.