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5. Drive: Share Files and Folders — Adjust Permissions, Share with Others, and Publish Items to the Web

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In this video, you will add files and folders that are shared with you to your Drive and share files and folders with others.

You can practice sharing files by choosing someone to share with or setting up another Gmail account to practice sharing files with yourself.

To share a file, right click on it or click the Share icon in Drive.

Type in the recipient’s email address.

Then decide on the sharing permissions you’d prefer.

Sharing permissions allow you to control what people can do with your folders or files once they have access.

Edit means the person you share with can make changes directly in your file, Comment allows them to make comments, but not change the file, And view lets them see your file only.

Select the permission you want to use and share the file.

To allow others to access your file through a link, enable link sharing and select your preferred permission.

Then, copy the link and paste it into an email, document, or other file for sharing.

Files others have shared with you appear in your Shared with me folder in Drive.

Add shared files to your Drive by right clicking on it or clicking the Add to My Drive icon.

This allows you to store shared files in your own folders, rather than going to the folders where they were shared with you.

Once you’ve shared a file you own with someone else, you can also reassign ownership.

This gives that person the ability to manage and edit the file and its permissions.

You will no longer own the file, but you will keep the editing or viewing privileges granted to your account.

To reassign ownership of a file, click the Share button and open Advanced settings.

Then reassign ownership of the file to the person of your choice.

Publish a Docs, Sheets, or Slides file to the Web to share the file publicly without granting editing access.

To copy the URL and send it to anyone you’d like to see the file, select link.

To embed the URL into your website, select embed.

When you want to publish a spreadsheet, you can choose to publish the entire spreadsheet or individual sheets.

When you want to publish a presentation, you can choose how quickly the slideshow will advance from one slide to the next.

Now, it’s your turn: Set permissions on a file and share it, Enable link sharing and copy a link to a file, Add a file shared with you to your Drive, Assign ownership of a file to someone else, And publish a file to the Web.

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Instructions
  1. Set permissions on a file and share it.
  2. Enable link sharing and copy a link to a file.
  3. Add a file shared with you to your Drive.
  4. Assign ownership of a file to someone else.
  5. Publish a file to the Web.