Skip to content

2. Drive: Manage Files — Copy, Delete, Upload and Download Files

Playback Speed:
Transcript

In this video, you will manage files in Google Drive by copying, deleting, downloading, and uploading files.

To begin, go to your recent files in Drive.

Find the starter project files you copied previously.

Rename each file by removing the words “Copy of Applied Digital Skills” from the file name.

Now you’ll make a copy.

Copying a file is useful when you want to edit it without making changes to the original file.

Make a copy of the spreadsheet named “LCC Shirt Sale Data.”

Then, return to your Drive and delete the original file that you made a copy of.

Deleting files keeps your Drive from getting cluttered with files you don't need.

Next, download the file from Google Drive and save it to your computer.

When you download a version of your file, you’ll have a copy to share as an email attachment with someone who is not using Google Workspace.

Or, you can edit the file in a different application.

Download the “LCC Fundraiser Info” file.

When you download a file, Drive automatically converts it to another file type that is not cloud-based.

This allows you to share files with people who use non-cloud-based applications.

For example, when you download a Google Sheets file from Drive, it’s converted into a Microsoft Excel file.

Files in Google Docs are converted to Microsoft Word when you download them.

Your new files are saved to your computer in the default location, like the Downloads folder or your computer’s desktop.

If you’d prefer to specify a file type for your download, open the file in its Google Workspace application and choose the file type you’d like to use instead.

For example save the “LCC Fundraiser Info” file as a PDF, instead of as a Microsoft Word document.

Similarly, to save a file from your computer as a Workspace file, upload it to Google Drive.

Upload the “LCC Fundraiser Info” Microsoft Word document you just downloaded.

Then, to convert the Microsoft Word file to a Workspace file, open it with Google Docs.

Finally, delete the Word file.

Click on the file icon.

Then, click on the trash can icon to remove.

Instructions

  1. Rename files.
  2. Make a copy of a file.
  3. Delete a file.
  4. Download a file to your computer.
  5. Upload a file from your computer.
  6. Convert the file to a Google Workspace file type.