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4. Facilitate Your Meeting in Google Hangouts

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Transcript

Previously, you created a meeting agenda in Google Docs and scheduled your meeting and invited attendees in Google Calendar.

In this video, you’ll join the meeting using Google Hangouts, present your agenda, and type meeting notes in your document.

To start, open a new tab in your browser, and navigate to Google Calendar.

To join the meeting virtually, click on the event in Calendar.

Then, click the hangout link.

As people join your meeting, you will see their faces on your screen.

You will hear them speaking, and they will hear you.

To make it so others in the virtual meeting cannot hear you speak, mute your microphone.

It is a good idea in meetings with lots of attendees to have people mute their microphones when they aren’t speaking to cut down on background noise.

You can also turn off video, so people can hear you but not see you.

To make the meeting agenda appear on participant’s screens, share your screen.

While you are sharing, your screen will be visible to all other attendees.

Open another tab in your browser, navigate to Google Drive, and open the meeting agenda you created previously.

Then, meeting attendees can follow along as you progress through the agenda and type in notes.

To add notes to your meeting agenda while you are sharing your screen, add a second page.

Title this new page “meeting notes.”

Then, type in notes about the meeting.

Include action items, decisions made, and steps to take.

If you gave meeting attendees permission to edit your agenda document, they can type in notes from their own computers.

You can stop presenting your screen at any time.

Now, it’s your turn: Click the hangouts link in Calendar to join your meeting virtually.

Present your screen.

Open the meeting agenda in Drive to present during the meeting.

Add a new page to your document for meeting notes.

Take notes.

Include decisions made and action items.

Exit the Hangout to end the meeting.

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Instructions
  1. Click the Hangouts link in Calendar to join your meeting virtually.
  2. Present your screen.
  3. Open the meeting agenda in Drive to present during the meeting.
  4. Add a new page to your document for meeting notes.
  5. Take meeting notes in your document.
  6. Exit the Hangout to end the meeting.