Skip to content

2. Create and Share an Agenda

Playback Speed:
Transcript

A well-thought-out agenda keeps a meeting  focused, and sharing an agenda before a meeting   helps everyone attending know what to expect. When you create a meeting agenda in Google Docs,   you and the other attendees can read, make  comments, and input changes right in the document,   and you can even work on it at the same time. At the meeting, you and your attendees can type   notes and action items in the agenda document,  so it becomes a useful communications tool.  In this video, you’ll: Type details about   your meeting into your document, Organize your agenda using headings  Make a numbered list of topics  to be covered at the meeting  Manage permissions and share the  agenda with meeting attendees.

Meeting agendas differ depending  on the type of meeting,   but most include some or all of these elements:  Details, like a date,  location, or list of attendees,  A purpose or goal for the meeting, A list of topics to be covered.

To start, click in the document, and type a title. Then, type other details about the   meeting under the title, such as the date and time of the meeting,  where it’s being held, and the names of people attending.

Below this information, type a goal, purpose,   or expected outcome. Think about why you are  holding this meeting and what it must accomplish.   The meeting’s purpose might be to: Gather information  Solve a problem  Update progress or project status  Brainstorm ideas Make a decision Define your meeting’s purpose  upfront on your agenda so your   attendees know what the meeting is about.  To organize information in your meeting  agenda and make it easier to read,   add headings. First, click on the title,  and select “title” from the styles menu.  Then, add headings for each section of your  agenda. Type a heading for your meeting details,   attendees, purpose. Press “enter” after each  heading so the information goes underneath.  Highlight each heading, and select  a heading style from the menu.   Nice job! The headings stand out  and make your agenda easier to read.  Next, add a list of topics  to be covered at the meeting.   Include a heading at the top of the list  in the same style as your other headings.  To indicate the order in which topics will be  covered at the meeting, use a numbered list.   To create a new numbered item, press  “enter” or “return” on your keyboard.  Once you’ve written and formatted your  agenda, share it with your meeting attendees.  Set your sharing permissions. Select whether  the people who share your document can  View, so they can read it but  can’t make any changes or comments  Comment, so they can insert comments,  but not change the text directly  Edit, so they can change the text If you would like meeting attendees to  be able to make changes to the agenda and   insert meeting notes during the actual  meeting, give them permission to edit.  To send people an email letting them know  you shared the meeting agenda with them,   select the “notify people” option. You can include a note for your meeting attendees.  Attendees can also access the document in  Google Drive in their shared items folder.

Now, it’s your turn: Type meeting details like date,   time, location, and attendees, into your document.  Add and format headings. Add a numbered list of topics.  Set permissions, and Share the agenda with meeting attendees.

Instructions

  1. Type meeting details like date, time, location, and attendees, into your document.
  2. Add and format headings.
  3. Add a numbered list of topics.
  4. Set permissions.
  5. Share the agenda with meeting attendees.