Set Up a Shared Folder in Google Drive

Instructions

  1. Select the digital collaboration skill you would like to learn.
  2. Watch the video and complete the activity that corresponds with the digital skill you are learning.
  3. Teach your new digital skill to a partner if you choose.
  4. Move on to Video 3 to continue the lesson.

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Transcript

In this video, you will create a folder in Google Drive and share it.

Google Drive is a free service that enables you to store files online instead of on your computer.

The files you add to Drive can be reached from any smartphone, tablet, or computer connected to the internet. Files are easier to find when they are organized in folders. For example, you might have a different folder for your various work projects, for each of your clients, for your research on topics you’re interested in, and more.

When you are working on the same task as other colleagues -- especially if you are not all in the same physical location -- sharing a folder with them enables everyone to: stay organized, access and collaborate on the same files, contribute to the project, collect valuable feedback, and make your work more successful.

To begin, open Google Drive.

Next, create a new folder.

Give it a title.

To add files to your new folder, drag and drop the files you want to add.

Or, click “New” to add a file from your computer.

Now, share the folder.

Type in the email address of the person you want to share your folder with.

Then, change the sharing permissions.

You control who can access your folders and what they can do with them once they have access.

If you don’t want other people to make changes to your folder, but you still want them to see your progress or finished materials, set the sharing permissions to “view.”

For this lesson, select “Can organize, add, and edit," Add a note to let them know about the folder you have shared.

Then, click “Send.”

Nice work! Use this and other folders to store files and share them with others.

Now, it’s your turn: Create and title a new folder in Google Drive, Add a file to your folder, Change the sharing permissions, Share the folder, And write a note about their new access.

Choose an Extension
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Use Comments to Collaborate in Google Docs

Create and title a new document, type a few lines, add a comment, practice adding someone to the comment and sharing with them, edit the comment, and delete it.
Set Up a Shared Folder in Google Drive

Create and title a folder, practice adding a file, share it with a partner, adjust the sharing settings, and type a note to your partner.
Schedule a Meeting in Google Calendar

Use Google Calendar to schedule meetings and work collaboratively.
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