Instructions

  1. Select the digital collaboration skill you would like to learn.
  2. Watch the video and complete the activity that corresponds with the digital skill you are learning.
  3. Teach your new digital skill to a partner if you choose.
  4. Move on to Video 3 to continue the lesson.

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Transcript

In this video, you will create a calendar invitation to schedule a meeting.

When you want to schedule a meeting with colleagues -- especially if they work in different locations -- it is helpful to be able to see everyone’s availability. That way, you don’t have to go back and forth suggesting different days and times until you find one that works for everybody.

Sharing calendars makes scheduling meetings much more efficient.

To begin, open Google Calendar.

The calendar with your name next to it is your personal calendar.

Open your calendar’s sharing settings. And choose to share it with specific people.

Then, type the email address of the person you will be inviting to the meeting.

Decide what you would like them to see and do with your calendar.

Let them see only whether you’re free or busy and hide specific details on your calendar...

“Make changes to events” to modify event details...

“Make changes and manage sharing” to create and modify events and manage how your calendar is shared ... Or let them see the specific details on your calendar, but not make changes.

For the purposes of this lesson, do not share your calendar.

Just pick a time a few minutes from now for your meeting.

Type a title for your event. This is how it will appear on your calendar, so use a descriptive name.

Then, invite someone.

Type their name or email address.

They will receive an email inviting them to your meeting.

When they reply, you will receive an email confirming whether they will attend or not.

To make a more personal connection during your meeting, add a Google Meet video conference to your event.

When you make video calls over Google Meet you can connect and communicate more effectively.

Video conferencing: Makes it possible for team members to have face-to-face interactions, Allows you to see each other’s visual cues and nonverbal communication, such as eye contact and body language, And enables you to share something on your computer screen.

In your event, add conferencing.

Finally, add a notification to your event to help you remember the upcoming meeting.

This is particularly helpful for teams separated by different geographies and time zones.

To learn how to use Google Meet for virtual meetings, find the lesson “Start or Join a Video Conference with Google Meet” on the Applied Digital Skills “Lessons” page after you finish this lesson. Now, it’s your turn: Open your calendar sharing settings to practice sharing it, but don’t actually share your calendar, Set the other person’s access permissions, Create a new meeting, Invite someone, Add video conferencing, And add a notification.

Choose an Extension
Send a Direct Message Using Google Chat

Navigate to Gmail, open Google Chat, find a contact, send a message, and practice changing Chat settings.

Use Comments to Collaborate in Google Docs

Create and title a new document, type a few lines, add a comment, practice adding someone to the comment and sharing with them, edit the comment, and delete it.

Set Up a Shared Folder in Google Drive

Create and title a folder, practice adding a file, share it with a partner, adjust the sharing settings, and type a note to your partner.

Schedule a Meeting in Google Calendar

Use Google Calendar to schedule meetings and work collaboratively.