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5. Lesson: Open and Answer an Email

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Transcript

In this video, you will write a response to your email and send it.

Normally, you would reply to someone else’s email, but for now, you’ll practice responding to the email you composed in the last video.

It’s a good idea to get in the habit of checking your email regularly.

This is especially true if you’re looking for a job or are already in a job where people correspond by email frequently.

But know that when you send emails, especially ones related to job applications, you may not get a reply.

Try not to get discouraged.

Follow up about a week after you sent your application, and if you don’t hear anything, move on to the next opportunity.

Once an email arrives in your inbox, it’s important to respond in a timely manner.

If someone emails you about a job, for example, waiting to respond might make them think you’re not interested anymore.

If the matter is urgent or from someone like your supervisor, try to respond quickly.

To practice writing a reply, return to your inbox.

Notice that the email you sent to yourself appears at the top.

It also appears in bold text to show that you haven’t read it yet.

Click on it to open the message.

If you went back to your inbox now...

..the message would return to normal text to show that it’s been read.

In this example, the sender emailed the recipient to follow up on a job application.

You may have written your message about a different topic.

Once you reply to an email, it begins an email thread.

If there are multiple people on the email, you will see an option for Reply all.

Use this option only if other people need to see your response, such as when you’re all collaborating on a work project.

If they don’t, use Reply to respond only to the sender.

Click Reply to practice writing a response to your original email.

Many people don’t have time to read long emails, so keep your reply short, and begin with the main point.

End with a respectful closing.

Finally, send your email.

Instructions

  1. Open your original email.
  2. Write a reply to it.
  3. Send the reply.