1. Intro to Communicate Using Email

Playback Speed:

In the past, when people wanted to send messages, they could only mail letters or send telegrams.

But the invention of computers brought about email.

Email, which is short for electronic mail, is a method of exchanging messages between electronic devices, like computers or phones.

In this lesson, you will learn why email is useful and how to use it to communicate in your daily life.

Email is popular because it’s a fast and efficient way to send a message.

The person you’re emailing could be in the same building...

...Across the state...

...Or even on the other side of the world.

No matter where they are, they’ll usually get your email within seconds!

You can use email to communicate in many different ways, like when you’re looking for a job.

On the job, you can use email to communicate with supervisors and co-workers.

But email isn’t just for the workplace.

You can also use it for everyday communication, like asking a school about training opportunities, Communicating with medical professionals, Or even inquiring about getting on mailing lists to find out about your favorite products.

An email address identifies where specifically the message should be delivered, just like a mailing address or phone number does.

You may need to list your email address on different forms for communication purposes.

These forms may include… Job applications, Intake forms at the doctor’s office, Applications for apartments and benefits, School registration forms for yourself or other members of your family, And inquiries for education and training opportunities.

This lesson uses Gmail, but you could apply these skills and concepts in most other email programs, such as Outlook.

As you work through this lesson, you will… Create an email account if you don’t already have one, Get to know your email program, Compose and send an email, Open and answer an email, Send and open attachments, And search for and archive emails.

To practice the email exercises in this lesson, you will need a Gmail account or an email account in a different program.

If you already have a Gmail account, open a new tab in your browser and navigate to google.com.

If you are not signed in, do so now.

If you do not have an email account, pause the video and create one now.

Click on the link next to this video to go to the account creation page and follow the directions there.

As you create your account, you will be asked to select an email address and password.

You never know when you will be using your email address, so it’s best to create one that looks professional, like one with your name.

If you have a common name, your email address may already be taken.

You can add numbers, symbols, or other words to make it unique.

Choose a strong password that you can remember but that would be difficult for others to guess.

Using eight or more characters and a mix of uppercase and lowercase letters, numbers, and symbols will strengthen your password.

If you already have an email account, check to make sure that your email address is professional and you have a strong password.

If your account doesn’t have these things, consider creating a new one.

And don’t worry if you haven’t used email before or have only used it a little.

These videos will walk you through everything you need to get started step-by-step.

You will also have the chance to practice each skill.

If you get stuck or are unsure, you can watch a video more than once.

Finally, this lesson teaches you how to send a single email to yourself.

Since you’ll just be practicing, the email will go only to you and no one else.

If you feel comfortable after the lesson, you can practice sending emails to other people, like a trusted friend or family member.

See the extension following this lesson for additional topics ideas and tips.

Now, it’s your turn: Click the link next to this video to go to the Google account creation page, Or move on to the next video if you already have an email account.


  1. Click the link next to this video to go to the Gmail account creation page.
  2. Move on to the next video if you already have an email account.