4. Lesson: Compose Your Email

Playback Speed:
Transcript

So far, you learned how to add the email address of your recipient and a subject line so they know what your email is about.

In this video, you will practice composing the body of your message and sending the email to yourself.

Picture the body as the letter inside an envelope.

First, decide on a subject for your practice email.

You can practice typing any message since it’s just going to you and no one else.

You might want to imagine that you are inquiring about a job or asking a question at work.

Here are some more suggested prompts.

Feel free to pause the video if you would like to type one to begin your email.

“Thank you for talking with me about the open job. Can you tell me the next steps?”

“I would like to set up a meeting with you.”

“I have questions about…” “I am emailing to follow up on the job application I sent last week.”

This lesson will show an email to follow up on a job application, but you can practice writing an email about whatever you like.

Begin your message with a greeting, such as “Dear” or “Hello.”

If you haven’t already typed one of the prompts, type the first line of your message.

Feel free to use a prompt of your own.

Unless you’re emailing someone you know well, like a close friend, it’s best to be polite and professional as you write.

At some point, you may need to step away from your email or want to finish it later.

You can close the message, and it will stay saved in your Drafts folder so you don’t need to start over.

When you’re ready, continue the message.

Add a closing so the recipient knows who wrote the message.

If you’d like, have someone you trust check the email for tone and spelling errors.

Finally, send the message.

A copy of the message automatically goes to your Sent folder in case you need to find it again.

Instructions

  1. Add a greeting to your message.
  2. Type the first sentence.
  3. Click in the Drafts folder to continue the message.
  4. Add a closing to your message.
  5. Send the message.