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In the main lesson, you learned that including a closing at the end of your email is an important part of respectful and professional correspondence.

When you’re writing an email to someone you don’t know, like a city official, client, or customer, it is useful to provide information about yourself in addition to your name.

In this extension, you will create an email signature.

Sometimes businesses have a standard email signature for all their employees to communicate their brand and mission.

Other times you might want to include a signature to clarify your role at the company.

They show the same information you might have on a business card.

To start, open your email account.

This extension uses Gmail, but email signatures are available in most email applications.

Open the settings.

Find the signature section.

Then, type the information you’d like to include in your signature, including your name, your title or a description of your job, and at least one way to contact you.

Be careful not to include anything too personal, such as your home address.

If you work within a specific department or hold a special position at work, include that as well.

You might also share Your company’s website... media links, or logo, your photo...

...a link to an article, video, or website about you or your company...

...a link to an article you’ve published...

...or legal requirements, like a confidentiality notice.

Change the font style, color, or size to fit your personality or company brand...

...but make sure your signature is clear and professional, just like your emails.

Save your changes.

To test your new signature, send yourself an email.

Compose a new message, and type a short email.

Practice writing a professional note about a topic of your choice.

Add your own email address, and a subject line.

Then send the email.

Open the email in your inbox and make sure you like how your new signature looks.

Return to the settings to make changes, if necessary.

Choose an extension
Create an Email Signature

Create an email signature that includes your name, job title, contact information, and anything else you’d like to include.

Create an Automated Reply

Create an automatic, out-of-office message for your emails.

Create Labels or Folders for Specific Projects

Create labels for your emails to categorize them for specific projects or tasks, a way to organize your inbox and make it more useful.

Schedule a Meeting in Google Calendar

Use Google Calendar to schedule a meeting to discuss an issue that is too sensitive or complicated for email.

Attach a Document to Your Email

Practice opening documents saved to Drive and to your computer and attaching them to your emails.

Save Emails to Read Later

Mark emails in your inbox as unread, then snooze the emails for later.

Create a Template Email or Canned Response

Use the canned responses function in Gmail to create a template email for messages you write and send frequently in the workplace.


Choose an extension to continue learning new digital and communication skills for the workplace.