Create a Template Email or Canned Response

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In this extension, you will create a canned response, or a template, to use whenever you need a quick, pre-formatted response to an email.

You can even create a canned response from the emails you created in this lesson.

To start, open the settings in Gmail.

In the advanced tab, enable templates.

Then, return to your inbox and compose a new message.

If there is an email you write regularly, type it now.

If not, that’s okay.

Make up the details for now.

You can edit the message later to suit your needs.

You may want to use placeholders for names, numbers or other information to update each time you send the email.

Include a subject line.

Then, open the options menu in your email.

Create a new template.

The subject line is automatically used as the name of the template.

Or, choose a new title.

Then, test your template.

Close the email you created, and create a new one.

Open the options menu again, and insert the template you just created.

If you’d like to change your template in the future, make changes in the message...

...and save the template.

If you no longer need the template, delete it.

Choose an extension
Create an Email Signature

Create an email signature that includes your name, job title, contact information, and anything else you’d like to include.

Create an Automated Reply

Create an automatic, out-of-office message for your emails.

Create Labels or Folders for Specific Projects

Create labels for your emails to categorize them for specific projects or tasks, a way to organize your inbox and make it more useful.

Schedule a Meeting in Google Calendar

Use Google Calendar to schedule a meeting to discuss an issue that is too sensitive or complicated for email.

Attach a Document to Your Email

Practice opening documents saved to Drive and to your computer and attaching them to your emails.

Save Emails to Read Later

Mark emails in your inbox as unread, then snooze the emails for later.

Create a Template Email or Canned Response

Use the canned responses function in Gmail to create a template email for messages you write and send frequently in the workplace.


Choose an extension to continue learning new digital and communication skills for the workplace.