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4. Gmail: Reply to Email and Email Forwarding — Use Reply and Forward Options and Add Users in CC and BCC

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Transcript

In this video, you will use Gmail to reply to an email message and send it to multiple recipients.

You will: Reply to a message, Forward a message, Carbon copy another recipient, Blind carbon copy another recipient, And reply all to a message.

To respond to an email message that someone has sent you, click the Reply button.

This creates a conversation. All of the messages between you and the recipient will be included in the conversation.

Clicking the Reply button opens a draft window underneath the original message.

Now, draft your reply.

Finally, click Send.

Whatever you respond with will automatically go to the person who sent you the message.

If someone sends you a message that you think another person needs to see, you can forward the message along.

Type in the new recipient’s email address.

If they are already in your contacts, the autocomplete option will appear.

Add your own message explaining why you’re forwarding the email.

When you’re sending an email message, you can also carbon copy or blind carbon copy another recipient.

Both of these options are often used in professional settings.

Carbon copy (or CC) means to send a copy of the message to someone else in addition to the person you addressed it to.

Use blind carbon copy (or BCC) when you want to send a copy of the message to someone else without letting others know.

Click on either the CC or BCC button.

Add a new email address.

You may not be the only address on an email message you receive.

If you need to reply to the message, decide if you should reply only to the person who sent the message or to everyone the message was addressed to.

Clicking on Reply All brings up the draft window again.

Write your reply, and then send it.

This time, your message will go to everyone on the original message.

Being able to send a message to more than one person at a time is one of the biggest advantages of using email.

In the next video, you will use chat and video calls as a different way to communicate with contacts.

Now, it’s your turn: Reply to an email message that someone has sent you, Forward an email message to a new recipient, Use the CC address line to carbon copy someone else on the message, Use the BCC address line to blind carbon copy someone else on the message, And reply all to an email message.

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Instructions

  1. Reply to an email message.
  2. Forward an email message.
  3. Use the CC address line to carbon copy someone else.
  4. Use the BCC address line to blind carbon copy someone else.
  5. Reply all to an email message.