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5. Docs: Use Tools to Review and Edit Document Text — Check Spelling and Add Words to a Personal Dictionary

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When a document is at or near completion, it is a good idea to check over all of your work.

Making sure your document looks professional will make it better suited for sharing with others.

Completing a spell check is a key step in determining whether your document is ready for sharing, printing, or publishing.

A spell check will pause at each word in your document that is misspelled and suggest corrections.

To begin, complete a spell check of your document.

Pause at each word.

If the word is misspelled, click Accept to automatically change to the suggested spelling.

If a word or term is not in the standard dictionary, the spell check will pause.

If the word or term is unique to your document, and you know it is spelled correctly, click Ignore to reject the suggested change.

There may be words you need to use in your document that aren’t part of the standard dictionary.

Brands, companies, products, names, and terms with unique punctuation might show up as misspellings.

Whatever the term is, you can add it to a personal dictionary so that it doesn’t appear as a spelling error in your spell check.

Run another spell check.

When you come to any terms that you want to use in the document without being considered misspellings, add them to the dictionary.

Make sure the terms are spelled the way you want them before adding them.

Once you complete your document, you might want to know how many words there are in the entire document.

Many marketing, sales, and business documents have an ideal or standard length, which is often measured in word count.

Complete a word count for your document.

Make sure that it meets the length required by your audience.

Now, it’s your turn: Complete a spell check, Correct spelling errors, Add unknown words to your personal dictionary, And check the word count of your document.

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Instructions

  1. Complete a spell check.
  2. Correct spelling errors.
  3. Add unknown words to your personal dictionary.
  4. Check the word count of your document.