Skip to content

1. Virtual Meetings as Communication Tools

Playback speed:

One way that communication takes place at many jobs is in meetings.

Meetings provide a chance for people to: Share information, Present ideas or updates, Alert others to problems that are occurring, and to Give and receive feedback.

In this activity, you’ll: Create and share a meeting agenda in Google Docs, Schedule a meeting in Google Calendar, Join a virtual meeting in Google Hangouts, and Present a document in Google Hangouts.

Using digital tools like G Suite, meetings take place virtually.

That means each person might attend a meeting on a computer or mobile device, rather than getting together in the same room.

Attendees can see and hear each other and share documents and materials as though they are sitting around a conference table.

To start, create a new Document in Google Docs.

Open a new tab and go to google dot com.

Then, open Google Drive.

Google Drive stores the files you create in Google applications, as well as files that are shared with you.

These files are not stored on your computer.

They are stored privately on the internet.

You can access them from any computer or mobile device with an internet connection after signing in to your Google account.

Next, create a blank document in Google Docs.

Name your document something descriptive.

Include information about the meeting you are planning in your title.

This filename will appear in Google Drive.

Your document will automatically save in Google Drive each time you update it.

There’s no need to save as you work.

Once you’ve created and named a document, move on to the next video to begin planning your meeting.

Now, it’s your turn: Open a new tab in your browser.

Navigate to Google Drive.

Create a new blank document in Google Docs.

Name your document.


  1. Open a new tab in your browser.
  2. Navigate to Google Drive.
  3. Create a new blank document in Google Docs.
  4. Name your document.